Data Protection and Communications Policy
We are a registered charity and our registration number is 1167819.
The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”)
Cabaret vs Cancer takes the privacy of our beneficiaries, supporters and volunteers very seriously. At Cabaret vs Cancer we are strongly committed to protecting your privacy and every reasonable effort is taken to ensure that your information is kept secure and intact. This policy describes how Cabaret vs Cancer collects and uses personal information about the people who visit our websites and give us their data over email, face-to-face, and in writing. This policy also states how and why we use data, how we store it and how individual personal preferences can be updated.
By using our website, you are accepting and consenting to the practices described in this policy. If you have any queries about this policy please contact:
The Data Protection Officer
Cabaret vs Cancer
624 Rayleigh Road
Leigh on Sea SS9 5HU
Your personal information is only used for the purpose for which we collect it.
Only information that we need is collected.
Your personal information is only seen by those who need it to do their jobs.
We will only disclose data when we have your consent, or where we are obliged to disclose personal data by law, or as expressly permitted under the GDPR (through contract; legal obligation, vital interests; public task; or legitimate interests).
We will keep your information up to date. Inaccurate or misleading data will be corrected as soon as possible.
Personal information is retained only for as long as it is required for the purpose collected.
Your information will be protected from unauthorised or accidental disclosure and processed in an appropriate manner to maintain its integrity and confidentiality.
We will provide you with a copy of your personal information on request.
How do we collect information?
If you provide services to Cabaret vs Cancer , we will collect information in line with your contract for services.
We obtain personal information from you when you enquire about our activities – including fundraising and trading – register with us, send or receive an email, donate to us, ask a question or otherwise provide us with personal information. We may also receive information about you from third parties, for example from ticket sellers.
We may also gather general information about the use of our website, such as which pages users visit most often and which services, events or facilities are of most interest. We may also track which pages users visit when they click on links in emails.
We will only ever collect the information that we need, including data that will be useful to help improve our services. You don’t have to disclose any of this information to browse our sites.
What information do we collect?
The personal information we collect might include name, date of birth, email address, postal address, telephone number, bank/credit/debit card details.
We also gather general non-personal information about the use of our website, such as which pages users visit most often, and which are of most interest. We may also track which pages users visit when they click on links in Cabaret vs Cancer emails. We use aggregated or anonymous information which does not identify individual visitors to our website.
Why do we collect this information?
We collect this information for the purpose of promoting the aims of the Charity and communicating effectively and appropriately with our supporters and, in particular, providing support to our beneficiaries. The lawful basis for which we process your information is:
processing is necessary for the performance of a contract to which you are a party. If you fail to provide this information we may be unable to perform the contract;
processing is necessary for compliance with our legal obligations;
processing is necessary to protect your interests or that of another person;
processing is necessary for the performance of a task carried out in the public interest;
processing is necessary for the purpose of the legitimate interest pursued by us, except where your rights as a data subject override our legitimate interest. The legitimate interest we rely upon is subject to a assessment based on the specific context and circumstances.
How do we use this information?
We will use the information you provide in the ways set out below:
promote the aims of Cabaret vs Cancer;
to communicate with our supporters, dealing with your enquiries and requests, recording any contact with you;
to provide you with information that you have indicated an interest in, for example information about our campaigns, volunteering, fundraising and trading activities and how you can donate to us;
we may use this information to personalise the way our website is presented when users visit it, to make improvements to our website and to ensure we provide the best service for users;
to claim Gift Aid on your donations;
for administrative purposes.
Do we share your information with anybody else?
We not share your personal information. However, we may need to disclose your information if required to do so by law or as expressly permitted under applicable data protection legislation.
We do not sell personal details to other charities or other third parties.
Our websites may include links to websites run by other organisations. Cabaret vs Cancer is not responsible for the privacy practices of these other websites so you should read their privacy policies carefully before sharing any personal or financial data.
Storing and protecting your information
We place great importance on the security of all personally identifiable information associated with our beneficiaries, supporters, staff and volunteers. We have security measures in place to protect against the loss, misuse and alteration or destruction of personal data under our control. Information is stored by us on computers located in the UK. We may also store information on paper files. All of our online forms are protected by encryption. We also use a secure server when you donate via our website.
However, no data transmission over the internet is 100% secure. As a result, whilst we cannot absolutely guarantee that loss, misuse or alteration of data will not occur while it is under our control, we use our best efforts to prevent this and protect your personal information.
We will keep your information only for as long as we need it to provide you with the goods, services or information you have required, to administer your relationship with us, to inform our research or the preferences of our supporters, to comply with the law and tax accounting rules, or to ensure that we do not communicate with people who have asked us not to.
How long do we keep your personal data?
Specifically, we retain data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
Payment Card Information
Cabaret vs Cancer does not store any sensitive payment card data in our systems.
You have a right to object to Cabaret vs Cancer processing your personal information (‘right to object’) at any time where we rely on our legitimate interests for doing so. Such a request must be sent to the Data Protection Officer at the above address.
You also have a right to object to our processing your data for the purposes of marketing. Cabaret vs Cancer always acts upon your choices around what type of communications you want to receive and how you want to receive them. You have a choice about whether you want to receive information about the Charity’s work and fundraising and trading activities. We make it easy for you to tell us how you want us to communicate, in a way that suits you. Our forms have clear marketing preference questions; if you don’t want to hear from us then that’s fine. We will not use your personal information for marketing purposes if you have indicated that you do not wish to be contacted. You can change your marketing preferences for what you receive from us and how, at any time, by contacting:
Cabaret vs Cancer
You have a right to ask us to confirm whether we are processing information about you, and to request access to this information (‘right of access’). We will ask you for proof of your identity before we can act upon your request. To obtain a copy of the personal information we hold about you, please write to us:
The Data Protection Officer
Cabaret vs Cancer
You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate or complete information which is incomplete (‘right to rectification’). If your personal details change, please help us to keep your information up to date by notifying us at the address below:
Cabaret vs Cancer
You have a right to seek the erasure of your data (often referred to as the ‘right to be forgotten’). You may wish to exercise this right for any reason, for example where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes. This right is not absolute, as we may need to continue processing this information, for example, to comply with our legal obligations, or for reasons of public interest.
You have a right to ask us to restrict our processing of your information (‘right to restriction’) if:
you contest its accuracy and we need to verify whether it is accurate
the processing is unlawful and you ask us to restrict use of it instead of erasing it
we no longer need the information for the purpose of processing, but you need it to establish or defend legal claims
you have objected to processing of your information being necessary for the performance of a task carried out in the public interest, or for the purposes of our legitimate interests. The restriction would apply while we carry out a balancing act between your rights and our legitimate interests.
you exercise your right to restrict processing, we would still need to process your information for the purpose of exercising or defending legal claims, protecting the rights of another person or for public interest reasons.
If you would like to exercise any of your rights above, please contact the Data Protection Officer. We will act in accordance with your instructions as soon as reasonably possible and there will be no charge.
You have a right to report any of your concerns about our use of your data to the Information Commissioner’s Office. You may do so by calling their helpline at 0303 123 1113.
Our cookies aren’t used to identify you personally. They collect anonymous information on the pages visited and we do not use advertising cookies. Most browsers will allow you to turn off cookies. Please note however that turning off cookies will restrict your use of our website. To learn more about cookies and how to manage them, visit AboutCookies.org.
When you first visit our site, you are given the option to opt-out of cookies but please be aware that this may negatively impact on your ability to view and use content on our website.
Our company is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our products and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.
If you have any questions about this policy or how we use data please contact the Data Protection Officer at the above address or via E-Mail: firstname.lastname@example.org
Data Protection Regulator
Further information and advice about data protection is available from:
The Office of the Information Commissioner
Cheshire SK9 5AF
Tel: +44 (0) 01625 545 745